Meeting Minutes

 Meeting Minutes

2018-19 Annual Meeting Turtleford Lions Club
December 1st 2019
 
Members in attendance Trent Macnab, Dustin Jullion, Lorne Davey, Chris Sayers, Criag Irwin, Ron Smith, Sheldon Hunter, Robyn Hunter, Tyler Blanchette
Trent called the meeting to order at 615.
Old Business 2019

• Review of 2018-19 Financial Statement
• 2019 Financial Review – Move to have a Financial Review completed and to waive an audit.   Tyler made a motion that we adopt the financials as read and waive an audit. Lorne seconded.  Carried. 
• Thank-you cards – three to be handed out.  Still waiting on pics.  Will be sent out this week. 
•  Any other Old Business – Minutes of the 2017-18 AGM meeting were read by Robyn.  Lorne adopted the minutes as read.  Dustin seconded.  Carried. 

New Business 2018-19
1)          Executive – Nominations for the 2019-20 year. 

• Executive –

President- Chris nominated Trent for president.  Trent respectfully declined due to time constraints.  Tyler nominated Craig.  Craig Irwin accepts nomination.  Craig Irwin nominated Lorne Davey .  Lorne declined.  Tyler vote nominations cease.
 Craig Irwin is president of the 2019-20 season by acclimation.
Vice President – Trent nominated Lorne Davey for VP.  Lorne accepts nomination.  Lorne nominated Dustin.  Dustin respectfully declines.  Sheldon nominated Ron.  Ron respectfully declines.  Trent calls for cease of nomination. 
Lorne Davey is the Vice President of the 2019-20 season.
Secretary/Treasurer  - Trent nominated Robyn as the secretary/treasurer.  Tyler calls for cease of nomination. 
 
Robyn Hunter is the secretary/treasurer for the 2019-20 season.
 

• Cheque Signing Authority for Bank accounts – make a motion for the bank accounts signing authority.

Trent made a motion that we add Craig Irwin and Lorne Davey on signing authority as well as Robyn Hunter and Corrie VanMetre to remain as signers on the account.  When this is completed we will take Ron Smith and Trent Macnab off as signers on the account.  Craig Irwin seconded.  Carried.
2)        SHF Insurance –  Lorne Davey asked if there is a personal letter of waiver that we can fill out to further reduce our liability as a club.  Robyn will look into getting a form that every member will fill out before roping at an event. 
3)        Changes to the Midwest Guidelines and Rules as needed.
Chris made a motion that  #8 and #11 finals payout weighting is allocated to the same percentage as the #8/#11 percentage of entries per division based on the entries for the given year.  Ron Smith seconded.  Carried.
Lorne made a motion that we give a lifetime membership to Ron Smith and Trent Macnab for their service to the Midwest.  Chris seconded.  Carried. 
Numbering Committee – Michael will let his name stand on the numbering committee.  Tyler made a motion that we leave the numbering committee the same as 2018-19 season ( Chris Sayers, Tyler Blanchette, Sheldon Hunter, Michael Macnab) and remove Mark from the numbering committee and put Lorne on the numbering committee as chairperson.  Sheldon seconded.  Carried. 
Lorne made a motion that the number committee will make a formal review twice yearly on the memberships.  This will be reflected on the constitution.
Lorne will look into a way for the Midwest to track the amount of entries compared to the amount that they win. 
4)        Host Arenas –Need to decide on finals for coming years. 
Trevor Paterson would like to hold a roping for 2020 season.  He has been a member of good standing of the Midwest for the last two seasons.  Tyler made a motion that Paterson’s hold a roping this year.  Date is yet undetermined. 
Trent made a motion that we are not having a roping at Claypool’s this season due to unfulfilled commitments from last year.  Sheldon seconded.  Carried. 
Arena
Dates

Sunshine
March 21/22

Blanchette
June 13/14

Sayers
June 20/21

Paterson
June 27/28 TBA

Selk
July 4/5

Macnab
July 18/19

Finals Macnab
August 8/9

 
Projected Finals
Macnab 2020
SF Arena 2021
Sunshine 2022
Blanchette 2023
Selk 2024
Paterson 2025
 
Ron made a motion to adjourn the meeting at 746.
2017-18 Annual Meeting November 18, 2018- Agenda
Members in attendance: Howard Claypool, Shawn Sloan, Ron Smith, Sheldon Hunter, Trent Macnab, Robyn Hunter, Joelene Selk, Michael Macnab, Tyler Blanchette.
Meeting called to order at 720 by Trent Macnab.
Old Business 2018
·       Review of 2017-18 Financial Statement. 
·       2018 Financial Review – Move to have a Financial Review completed and to waive an audit. Sheldon will make a motion to adopt the financial review as read.   Ron Smith seconded. Carried. 
·       Thank-you cards – all handed out via mail. 
·       No more old business. 
New Business 2018-19
1)          Executive – Nominations for the 2018-19 year. 
-         Executive –
President- Tyler nominated Trent.  Trent accepted nomination. Nominations cease. Trent president by acclimation. 
Vice President – Trent nominated Ron.  Ron accepted nomination.  Ron Vice president by acclimation. 
Secretary/Treasurer  - Robyn nominated by Michael.  No other nominations.  Robyn secretary by acclimation. 
-         Cheque Signing Authority for Bank accounts –Tyler made a motion that we remove Mark McNinch as Vice President signing authority and add Ron Smith as Vice President as signing authority.  This will be done at Paradise Hill Credit Union.  Michael Macnab seconded.  Carried. 
Robyn Hunter will contact Credit Union to see about signing authority information. 
-         Howard made a motion to give Corrie Van Metre an honorary lifetime membership to Midwest.  Joelene Selk seconded. 
-         Howard made a motion to keep the numbering committee the same for the 2018-19 season provided that they are an active member of the Midwest.  Ron seconded.  Carried. 
2)        SHF Insurance –
3)        Changes to the Midwest Guidelines and Rules as needed.
Constitution
 Tyler made a motion that the directors are made up of two personnel from each arena that are members in good standing (not including the president). Joelene Selk seconded.  Carried. 
#11 and #8
Howard made a motion that the #8 roping be a Pick one Draw one roping where you can enter four times for a total of 8 runs. Entries will remain at $25.00 per run.   Sheldon seconded.  This was put to a secret ballot vote.  Carried.
Howard made a motion that the AGM be held on the 3rd Sunday of November to ensure that we have better attendance.  Sheldon seconded.  Carried.  Location and time to be determined.  This will be announced at least 15 days in advance. 
 
 
4)        Host Arenas –Need to decide on finals for coming years. 
Sunshine Mar.10-11
Blanchette June 8-9
Claypool June 15-16
Sayers June 22-23
Selk July 6-7
Macnab July 20-21
Finals August 10-11
 
                             Finals Selk 2019
                                      Claypool 2020
                                      Macnab 2021
                                      SF Arena 2022
                                      Sunshine 2023
                                      Blanchette 2024
                   Tyler adjourns the meeting at 852pm.
​

• Director Meeting – July 21st, 2018 (Macnab Arena)
• Present – Trent Macnab, Mark McNinch, Michael Macnab, Skip Selk, Ty Selk, Howard Claypool, Tyler Blanchette, Chris Sayers, Charlene Chapman, Robyn Hunter, Kim Blanchette
  Missing – Theresa Bree, Ron Smith, Ronda Sayers, Dave ODonnell, Brad Van Metre
  Motions
  Forfeited Buy In Spots:
  Michael Macnab made a motion:
  That any buy in spots that are bought by members who then do not make the requisite amount  of ropings will forfeit their money and this money will be put into the appropriate buy in pot and the spot reopened. 
  Ty Selk seconded.  Carried.
                  This does not apply in the case of a hardship spot opening up. (i.e illness or injury).
  #2 Year End
  Chris Sayers made a motion
  If any of the qualified ropers in the #2 take a 1,2,3rd position at the end of the year and they have not accrued any points but have been to the required amount of ropings they are qualified to accept the year end prize for that position.  This is to foster our younger ropers.  This does not cross over to the #8 or #11 category. 
  Michael Macnab seconded.
  SHF Raffle Money
  Howard Claypool made a motion:
                  In the case of dispersing the money from the SHF Raffle winnings, the Midwest will disperse the $3000 winnings in the following manner, 45% to 11 division, 35% to the #8 division, 10% to #2 division, 10% to Barrel Racing (5% to 7 and Under, 5% to 8-15 year old division).  The money in each division will be dispersed in the same manner as the day payout percentage splits.
  Division
  Percentage
  Amount
  
  #11
  45%
  1350
  
  #8
  35%
  1050
  
  #2
  10%
  300
  
  Barrel Racing 7 and Under
  5%
  150
  
  Barrel Racing 8-15
  5%
  150
  
   
  Ty Selk seconded.  Carried. 
   
  Charlene made a motion to end the meeting.  Mark seconded. 
   
  2016-2017  Annual Meeting December 17, 2017- Agenda
   
  Present – Tyson Morin, Orrie Rodh, Matt Pick, Skip Selk, Joelene Selk, Mike Macnab, Sheldon Hunter, Robyn Hunter, Trent Macnab, Tyler Blanchette, Ron Smith
  Meeting Started at 420 pm.
  Trent called the meeting to order.
  Robyn went over the financials.  Matt made  a motion to adopt the financials as read and waived the financial review completed and to waive and audit.  Sheldon seconded.  Carried.
  Tyler nominated Trent as President. No other nominations. Nominations closed. 
  Ron nominated Robyn as Secretary/ Treasurer. NO other nominations. Nominations closed.
  Mark nominated as Vice President by Tyler Blanchette. No other nominations. Nominations closed.
  No changes needed for signing authorities.
  SHF Insurance – stay with the same insurance option.  AON insurance will be the option that we go with. Matt made a motion that we go with the same insurance option.  Joelene seconded.  Carried.
  Changes to Midwest Guidelines -
  #8 – Matt made a motion that the #8 jackpot will be equalized with a ½ second taken off  per number per run with an 8.5 total team with the cap of an roper being a 4+.  Tyson seconded.  Carried.
  Matt made a motion that we have saddles as the rope off prizes rather than the year end prize.  No seconder.  Not carried.
   
  Midwest won $3000 from the SHF raffle.  Decision will be made later in the year what we are going to do with the money depending on what we get for sponsorship.
  Tentative dates set for the summer.  See the attached lists.
  Numbering committee -
  2017 – Mike Macnab, Mark McNinch, Dustin Jullion, Chris Sayers, Ty Selk.
  Chris, Mike, Mark let their names stand.
  Orrie nominates Matt Pick.
  Mike nominates Tyler Blanchette.
  Tyler nominates Sheldon Hunter.
  Nominations cease.
  Secret ballot done. Chris, Mike, Mark Sheldon and Tyler are the numbering committee for the 2018 season.
  Host Arenas – Finals are at Blanchette Arena
  March 10/11 Sunshine Arena
  April 21-22 Claypool Arena
  June 9/10 Blanchette Arena
  Jun 16/17 ODonnell Arena
  June 23/24 SF Arena
  July 8/9 Selk Arena
  July 21/22 Macnab Arena
  Finals August 11/12 Blanchette Arena
   
  Meeting adjourned at 545 by Tyson Morin. 
  Directors Meeting May 28th 2017.
  In attendance Trent Macnab, Michael Macnab, Joelene Selk, Chris Sayers, Dave O'Donnell, Ron Smith, Lorne Davey, Tyler Blanchette, Brad VanMetre.
   
  Dave O'Donnell makes a motion that if there is no catches in a roping jackpot the roper will get the payout and points for first.  If there is more than one roper and no catches you will split the payout and points between the appropriate number of ropers.  Stock charges will still be paid as per the roping payout sheet. Ron seconded.  Carried. 
  ​
  Minutes of Midwest Annual General Meeting November 3rd 2016
  Present : Sheldon Hunter, Michael Macnab, Dustin Jullion, Mark McNinch, Trent Macnab, Ron Smith, Chris Sayers, Lawrence Smith, Annette Smith, Robyn Hunter and Tyler Blanchette,  Jason Macnab arrived at 830.
  Meeting opened at 645 by Trent Macnab.
  Robyn read the minutes of the last meeting.
  Robyn read the financials for association.  Members had an opportunity to review the materials.  Tyler moved to adopt the financial review as read. Lawrence seconded.  Carried.
  Financial Review – Mark moved that we have financial review done and waive the audit.  Dustin seconded.  Carried.
  Nominations for executive.
  President- Tyler nominated Trent.  Trent accepts the nomination.  No other nominations given. Trent wins by acclimation.
  Vice President – Michael nominates Mark.  Mark accepts. No other nominations given.  Mark wins by acclimation.
  Secretary/Treasurer – Chris Sayers nominates Robyn Hunter.  No other nominations given. Robyn in by acclimation.
  No signing authority changes needed.
  Insurance –
  With changes with to insurance by SHF we will be looking into additional/ different insurance. 
  Post meeting notes – with additional changes to SHF there is a tiered system of insurance and Coggins testing compliance we are able to continue with SHF insurance.
  Numbering change in the 8
  Proposal whereby it changes to a 4+ system and 2 4+ ropers  cannot pick each other as teams.
  Tyler made a motion to implement a numbering system for the #8 roping whereby 2- 4+ ropers cannot pick each other but may draw each other in the draw.  Chris seconded. Carried.
  Numbering Committee –
  Michael Macnab – nominated Ron and Mark.
  Tyler Blanchette – nominated by Brent and Sheldon.
  Chris Sayers – nominated by Sheldon and Ron.
  Mark McNInch – nominated by Dustin and Michael.
  Lawrence Smith – nominated by Annette.
  Dustin Jullion – nominated by Mark McNinch.
  Ron Smith – nominated by Chris. Ron declined.
  Ty Selk– nominated by Trent Macnab.
  Tyler move that nominations cease.
  Attending members were given a secret ballot and asked to vote for three members.
  Numbering Committee 2017 –
                  Michael Macnab
                  Dustin Jullion
                  Chris Sayers
                  Ty Selk
  Mark McNinch
  Barrel Racing Under 7 – Annette made a motion that the cost for under 7 roping be $2. Payout for each roper will be double the cost of entry.  Ron Seconded. Carried.
  Finals Saturday – Chris made a motion that Finals Saturday will start at the regular time.
  Ropings – Discussion was made where as directors how can we make sure that roping are done well.  Discussion that as directors we need to make sure we have sufficient help for our events and if we see as visiting directors that someone needs help we should do so for the betterment of the association.
  CRA Rule – Robyn is to check in with an accountant to see how much we can carry over  from year to year if we have something to buy.
  Ropings 2017
  March 11-12
  Sunshine Arena North Battleford
  Ron Smith
  Charlene Smith
   
  June 3-4
  Blanchette Arena Vawn
  Tyler Blanchette
  Lorne Davey
   
  June 10-11
  O’Donnell Arena North Battleford
  Dave ODonnell
   
  June 24-25
  SF Arena
  Chris Sayers
  Ronda Sayers
   
  July 8-9
  Smith Arena Mildred SK
  Lawrence Smith
  Annette Smith
   
  July 15-16
  Selk Arena, Paradise Hill
  Ty Selk
  Joelene Selk
   
  July 22-23
  Macnab Arena Turtleford SK
  Michael Macnab
  Mark McNinch
   
  August 12-13
  Sunshine Arena (SF Host)
   
   
   
                
  Chris adjourned at 844.
  015/16 Meeting Minutes
  Midwest Roping Association
  General Meeting Minutes
  Oct 29/2015
  Attendance
  Corrie Van Metre
  Shawn Sloan
  Annette Smith
  Mark McNinch
  Brad Van Metre
  Chris Sayers
  Michael Macnab
  Tyler Blanchette
  Sheldon Hunter
  Trent Macnab
  Lawrence Smith
  Ron Smith
  Dan Loewen
   
        -      Trent Macnab called meeting to order at the Lions Hall in Turtleford, SK
               Old business
  Issues or Items of Interest
  Recommendation
  2015  Financials
  Corrie Van Metre reviewed the 2015 financial statement.  Bank Balance is currently at $430.39.  Corrie adopted the financial as read.  Michael Macnab seconded. Carried.
   
  2015 Audit/Review
  Annette Smith moved for the Midwest Roping Association to waive a Financial Audit and have a Financial Review Completed for 2015.  Ron Smith seconded.  Carried
   
  Thank-you cards
  Corrie had sent out all the thank-you cards to the directors.
   
           New business
  Issues or Concern
  Recommendation
  Nominations for 2015 Executive
  - President – Tyler Blanchette re-nominates Trent Macnab for President. Accepts.  No other nominations from the floor.  Nominations from the floor ceased, Mark McNinch seconds it.  Carried.  Trent Macnab will serve as President for the 2015 season.
   
  -Vice President – Corrie Van Metre re-nominates Ron Smith for Vice-President. Ron  Declines.  Tyler Blanchette nominates Mark McNinch.  Mark Accepts. No other nominations from the floor.  Nominations from the floor ceased, Brad Van Metre seconds it.  Carried.  Mark McNinch will serve as Vice President.
   
  - Secretary/Treasurer – Sheldon Hunter nominates Corrie Van Metre.  Corrie declines Shawn Sloan nominates Robyn Hunter for Treasurer and Secretary. Robyn Hunter Pre-accepted.  No other nominations from the floor.  Nominations from the floor ceased, Tyler Blanchette seconds it.  Carried. Robyn Hunter will be the Secretary/Treasurer for this season.
   
  - Trent Macnab moved that Trent Macnab, Corrie Van Metre remain with cheque signing authority.   Ron Smith will be removed.  Robyn Hunter and Mark McNinch are to be added to the Cheque signing authority for the Midwest Roping Association bank account.  Seconded by Sheldon Hunter Carried.  Bank account will remain at Synergy in Paradise Hill.
   
  2016 Format & Rules
  The 2015 Format & Rules were reviewed.
   
  Numbering Committee – Discussion with members - Ron Smith moved that the Members of the Numbering Committee 2016 include:  Tyler Blanchette, Chris Sayers, Michael Macnab (Chairperson) , Mark McNinch and Shawn Sloan.  Seconded by Sheldon Hunter  Carried.
  #11 Equalizer Division –
  Ron Smith moved that there is a 30 second  running time limit.  Seconded by McNinch  Carried. 
  Payouts will be changed to the following- Moved by Brad Van Metre.  Seconded by Ron Smith.  Carried.
        100+ teams are 6 hole payouts – 29% / 24% / 19% / 14%  / 9% / 5%
         50 – 99.5 teams are 4 hole payouts – 40% / 30% / 20% / 10%
         0-49.5 teams are 2 hole payouts – 60% / 40%
  #8 Division –
  Tyler Blanchetter moved to raise the fees to $25 per run from $20.  Seconded by Chris Sayers. Carried. 
  Payouts will be changed to the following - Moved by Brad Van Metre.  Seconded by Ron Smith.  Carried.
        100+ teams are 6 hole payouts – 29% / 24% / 19% / 14%  / 9% / 5%
         50 – 99.5 teams are 4 hole payouts – 40% / 30% / 20% / 10%
         0-49.5 teams are 2 hole payouts – 60% / 40%
  Arenas & Dates
  Discussion was held on Arenas:  Host arenas must be active members and support the association.
  Midwest Tentative Jackpot Dates for 2015-16  are as follows (Note subject to change)
   
  Longhorn arena will not be hosting this year.
   
  Mar 12 &13
  Sunshine Arena – North Battleford
  Ron Smith – (306-446-4599) Charlene Chapman (Director)
   
  June 4 & 5
  Blanchette Arena – Vawn
  Tyler Blanchette – (306-481-5015)
  Kim Blanchette (Director)
   
  June 18 & 19
  Sloan Arena – Turtleford
  Shawn Sloan – (306-845-7423)
  Sheldon Hunter (Director)
   
  June 25 & 26
  SF Arena – Delmas
  Chris Sayers – (306-441-4829)
  Ronda Sayers (Director)
   
  July 2 & 3
  Smith Arena – Mildred
  Lawrence Smith – (306-883-3383)
  Annette Smith (Director)
   
  July 16 & 17
  Macnab Arena – Mervin
  Michael Macnab – (306-248-1223)
  Mark McNinch (Director)
   
  July 23 & 24
  Loewen Arena – North Battleford
  Dan Loewen – (306-441-8202)
  ??
   
  August 6 & 7 FINALS
  Smith Arena – Mildred
  Lawrence Smith – (306-883-3383)
  Annette Smith (Director)
   
   
  FINALS
  2016 – Smith Arena – Mildred
  2017 – Sunshine Arena – To be Held at SF ARENA (Delmas)
  2018 – Blanchette Arena (Randomly Drawn)
  2020 – Loewen Arena (Randomly Drawn)
  2021 – Sloan Arena (Randomly Drawn)
  2022 – SF Arena
  2023 – Macnab Arena – Mervin
   Meeting Adjourned by: Trent Macnab        
   
  January 3rd – As per discussion with executive regarding SHF increases to insurance, decision was made to increase individual membership to cover additonal insurance fees to $5/members. per Trent Macnab. Trent to follow up with directors.
   
  2014/15 Meeting Minutes
   
  Midwest Roping Association
  Director Meeting Minutes
  July26/2015Attendance
  Corrie Van Metre
  Shawn Sloan
  Ron Smith
  Mark McNinch
  Brad Van Metre
  Chris Sayers
  Michael Macnab
  Kent Thompson
   
  Tyler Blanchette
  Sheldon Hunter
  Trent Macnab
  Kim Blanchette
   
  Lawrence Smith
  Ronda Sayers
        -      Trent Macnab called meeting to order at the Blanchette Arena
   
           New business
  Issues or Concern
  Recommendation
  Finals
  Sunday
  Mark McNinch made a motion to have the last day of the finals closed.  Only the people that have met the attendance limit can attend.   Seconded by Michael Macnab.
   
  Finals
  Order
  Shawn Sloan made a motion for the events to start in the following order.  Seconded by Tyler Blanchette.
  10:00 am  Barrel Racing – Finals Jackpot
  11:00 am  Dummy Roping – Championship
  12:00 pm #11 – Rope off
  1:30 pm #8 – Rope off
  3:00 pm #2 Header – Rope Off
  3:45 pm #2 Heeler-Rope Off
  5:00 pm Awards
   
  Finals
  Entries
  Kent Thompson made a motion for the entry fees to be increased to the following.  Seconded by Lawrence Smith.
  Barrel Racing – $5.00
  Dummy Roping – $2.00
  #11 – Rope off - $75.00
  #8 – Rope off - $50.00
  #2 Rope Off - $25.00
  Fees for Roping go into Finals Yearend Pot
   
  Finals
  Ties
  Rules state if a tie for yearend prizes occur 1st / 2nd / 3rd – 2 head rope off occurs by each picking a partner.
  Chris Sayers made a motion if a tie occurs for the last hole of the rope-off then it will go on attendance and if a tie then will go to a 2 head rope off . Seconded by Ronda Sayers
   
  Finals
  #2 Payout
  Trent Macnab made a motion for the #2 rope off pay out to be split the following for each end.
  1st – 60%
  2nd - 40%
  Seconded by Sheldon Hunter
   
  Finals
  #8/#11 Payout
  Total Pot is split 1/3 #8 – 2/3 #11 after money allocated to those division
  Brad Van Metre made a motion for the #8/#11 rope off pay out to be split the following for each end.
  1st – 70%
  2nd – 20%
  3rd – 10%
  Seconded by Kent Thompson
   
            
  Meeting Adjourned by: Trent Macnab        
   
  Midwest Roping Association
  Director Meeting Minutes
  June28/2015Attendance
  Corrie Van Metre
  Shawn Sloan
  Ron Smith
  Mark McNinch
  Brad Van Metre
  Chris Sayers
  Michael Macnab
  Kent Thompson
  Tyler Blanchette
  Sheldon Hunter
  Trent Macnab
  Charlene Chapman
  Lawrence Smith
  Ronda Sayers
  Dan Loewen
  Kim Blanchette
   
        -      Trent Macnab called meeting to order at the SF Arena
   
           New business
  Issues or Concern
  Recommendation
  Finals
  Discussion was held regarding finals.  Corrie Van Metre made a motion to cut all points off the Saturday Night of the Finals.  Sunday will be separate Jackpot for Barrel racing.  Dummy roping elimination Rope off.  #2 mini round Robin / #8 regular rope off / #11 regular rope off.  Separate prizes will be given to Sunday Winners.  Seconded by Ronda Sayers.
  Trent, Corrie & Ron will discuss the final day at another time
   
   
              Meeting Adjourned by: Trent Macnab        
   
   
  Midwest Roping Association
  General Meeting Minutes
  Oct 10/2014
  ​Attendance
  Corrie Van Metre
  Shawn Sloan
  Annette Smith
  Mark McNinch
  Brad Van Metre
  Chris Sayers
  Michael Macnab
  Dustin Jullion
   
  Tyler Blanchette
  Sheldon Hunter
  Trent Macnab
  Ron Smith
   
  Lawrence Smith
  Ronda Sayers
  Dan Loewen
        -      Trent Macnab called meeting to order at the Lions Hall in Turtleford, SK
                     Old business
  Issues or Items of Interest
  Recommendation
  2014  Financials
  Corrie Van Metre reviewed the 2014 financial statement.  Bank Balance is currently at $437.25.  Corrie adopted the financial as read.  Ronda Sayers seconded. Carried.
   
  2014 Audit/Review
  Midwest Roping yearend has been moved to Sept 30.  Ronda Sayers moved for the Midwest Roping Association to waive a Financial Audit and have a Financial Review Completed for 2014.  Tyler Blanchette seconded.  Carried
   
  Thank-you cards
  Corrie had sent out all the thank-you cards to the directors – Annette mentioned to have the names printed of winners as some signatures could not be read.
   
           New business
  Issues or Concern
  Recommendation
  Nominations for 2014 Executive
  - President – Ronda Sayers re-nominates Trent Macnab for President. Accepts.  No other nominations from the floor.  Nominations from the floor ceased, Annette Smith seconds it.  Carried.  Trent Macnab will serve as President for the 2015 season.
   
  -Vice President – Tyler Blanchette nominates Ron Smith for Vice-President. Accepts.  No other nominations from the floor.  Nominations from the floor ceased, Ronda Sayers seconds it.  Carried.  Ron Smith will serve as Vice President.
   
  - Secretary/Treasurer – Trent Macnab nominates Casey Macnab for Treasurer and Secretary. Corrie Van Metre will assist with Secretary/Treasurer for this season.  Brad Van Metre seconds it. Carried.  Casey and Corrie will serve as Secretary and Treasurer.
   
  - Ronda Sayers moved that Trent Macnab, Ron Smith, Corrie Van Metre and Casey Macnab will have the Cheque signing authority for the Midwest Roping Association bank account.  Seconded by Annette Smith.  Carried.
   
  TRC Discussion
   - Brad Van Metre Volunteered to discuss with Art Gallais.
   
  Memo from TRC
   
  SHOOTOUTS FOR 2014-2015
  Shootout qualifications will be awarded to clubs or individuals hosting a roping or a series of ropings on the following criteria:
  Winners of each category of the roping will receive a shootout qualification for 1% of total entry fees.
  All teams placing will be awarded shootout qualifications for 2% of total entry fees.
  Shootouts will be awarded at TRC Qualifiers to all teams that rope 3 steers for 6% of the total entry fees. This may also include individuals or clubs that choose this option.
  By entering the preliminary ropings at the TRC Finals and placing in the top 10% of the roping. Teams qualifying this way do not have to pay fees again to rope in the shootout roping.
  All money collected will be added to the shootout ropings at the Finals along with $20 from every adult membership. Last year we had $50,000 added and hope to make it even bigger and better this year.
   
   
  2015 Format & Rules
  The 2014 Format & Rules were reviewed.
   
  Numbering Committee – Discussion with members - Ron Smith moved that the Members of the Numbering Committee 2015 include:  Tyler Blanchette, Chris Sayers, Michael Macnab (Chairperson) , Mark McNinch and Shawn Sloan.  Seconded by Brad Van Metre.  Carried.
   
  Order of Events –   Annette Smith Moved that the order of events will be –
  Barrel Racing / Dummy Roping /# 11 Equalizer / #2 / #8.  Times will remain the same - Saturday Barrels Start at 11:00pm Roping At 12:00pm.  Sunday Barrels Start at 10:00am Roping At 11:00am.  Seconded by Dan Loewen
   
   
  #11 Equalizer Division – Ron Smith moved that the format should be changed to a Pick 1 Draw 1 or draw both and that you can enter maximum 4 times.  Or draw all 4.   Entry fees remain @ $25 including the office charge ($24 to run, $1 to office). Eight runs for $200.  Seconded by Ronda Sayers.  Carried. 
   
  Chris Sayers moved that the 16 second Rules be removed from the 1st Round.  Brad Van Metre seconded.  Carried.
   
  Sponsorship
  - Tyler Blanchette moved the sponsorship level for host arena’s be raised to $750 per host arena.  The $750 will be paid upfront by cheque and held till June 1- It will be cashed on June 1 if sponsorship level has not been met.  Seconded by Mark McNinch.  Carried.
   
  Other
  Discussion was held on Saddles - if we receive sponsorship they will remain for yearend winners and not in Rope off.
  Discussion also held on youth age, but it will remain the same.
   
  Arenas & Dates
   
  Discussion was held on Arenas:  Host arenas must be active members and support the association.  Since the New year starts in Oct Brad Van Metre moved that the Midwest could have 18 roping’s a year including the finals.  Seconded by Michael Macnab.  Carried
  The following new arenas would like to be added to the Midwest Schedule
  Blanchette Arena – Tyler & Kim Blanchette
  Longhorn Arena – Brad & Corrie Van Metre
  Loewen Arena – Dan & Lauvanne Loewen
  Sloan Arena – Shawn Sloan
   
  All arena were accepted per criteria of hosting
   
  Midwest Tentative Jackpot Dates for 2014-15  are as follows (Note subject to change)
   
  Jan 11/ 2015
  Longhorn Arena – Paradise Hill
  Brad Van Metre - (780-808-0554)
  Kim Wood - Director
   
  Feb 7/ 2015
  Longhorn Arena – Paradise Hill
  Brad Van Metre - (780-808-0554)
  Kim Wood – Director
   
  Mar 21 & 22
  Sunshine Arena – North Battleford
  Ron Smith - (306-446-4599) Charlene Chapman (Director)
   
  June 6 & 7
  Sloan Arena – Turtleford
  Shawn Sloan – (306-845-7423)
  Sheldon Hunter (Director)
   
  June 13 & 14
  Loewen Arena – North Battleford
  Dan Loewen – (306-441-8202)
  Kent Thompson (Director)
   
  June 27 & 28
  SF Arena – Delmas
  Chris Sayers - (306-441-4829)
  Ronda Sayers (Director)
   
  July 4 & 5
  Smith Arena - Mildred
  Lawrence Smith - (306-883-3383)
  Annette Smith (Director)
   
  July 18 & 19
  Macnab Arena - Mervin
  Michael Macnab – (306-248-1223)
  Mark McNinch (Director)
   
  July 11 & 12
  Blanchette Arena - Vawn
  Tyler Blanchette - (306-481-5015)
  Kim Blanchette (Director)
   
  August 8 & 9 FINALS
  Macnab Arena - Mervin
  Michael Macnab - (306-248-1223)
  Mark McNinch (Director)
   
   
  FINALS
  2015 – Macnab Arena – Mervin
  2016 – Smith Arena – Mildred
  2017 – Sunshine Arena – To be Held at SF ARENA (Delmas)
  2018 – Blanchette Arena (Randomly Drawn)
  2019 – Longhorn Arena (Randomly Drawn)
  2020 – Loewen Arena (Randomly Drawn)
  2021 – Sloan Arena (Randomly Drawn)
  2022 – SF Arena
   
   
   
              Meeting Adjourned by: Trent Macnab   
  Midwest Roping Association
  General Meeting Minutes
  January 26/2014Attendance
  Corrie Van Metre
  Shawn Sloan
  Steve Oldenburg
  Mark McNinch
  Brad Van Metre
  Doug Irwin
  Michael Macnab
  Don Blanchette
   
  Tyler Blanchette
  Sheldon Hunter
  Corey Scott
  Howard Claypool
   
  Lavaunne Loewen
  Ronda Sayers
  Dan Loewen
  Ron Smith
   
  Gord Ziegler
  Trent Macnab
   
   
   
        -      Meeting was called to order at the Lions Hall in Turtleford, SK – 2014 Memberships were sold prior to meeting.
                  Trent Macnab called meeting to order.
                     Old business
  Issues or Items of Interest
  Recommendation
  2013  Financials
  Corrie Van Metre reviewed the 2013 financial statement.  Corrie adopted the financial as read.  Ronda Sayers seconded. Carried.
   
  2013 Audit/Review
  Howard Claypool moved for the Midwest Roping Association to waive a Financial Audit and have a Financial Review Completed for 2013.  Ron Smith seconded.  Carried
   
  Thank-you cards and Yearend Buckles
  Corrie has mailed all the Thank-you cards to the directors to hand out.  Last year’s buckles from Master Saddles were sent back for repairs at N/C.  Stones had fallen out. Buckles were rushed last year with late sponsors.
   
           New business
  Issues or Concern
  Recommendation
  Nominations for 2014 Executive
  - President – Brad Van Metre re-nominates Trent Macnab for President. Accepts.  No other nominations from the floor.  Nominations from the floor ceased, Ronda Sayers seconds it.  Carried.  Trent Macnab will serve as President for the 2014 season.
   
  -Vice President – Shawn Sloan re-nominates Steve Oldenburg for Vice-President. Accepts.  No other nominations from the floor.  Nominations from the floor ceased, Howard Claypool seconds it.  Carried.  Steve Oldenburg will serve as Vice President.
   
  - Secretary/Treasurer – Ronda Sayers re-nominates Corrie Van Metre for Secretary/Treasurer. Accepts.  No other nominations from the floor.  Nominations from the floor ceased, Gord Ziegler seconds it.  Carried.  Corrie Van Metre will serve as Secretary/Treasurer.
   
  - Ron Smith moved that Trent Macnab, Steve Oldenburg and Corrie Van Metre all remain the same for the Cheque signing authority for the Midwest Roping Association bank account.  Seconded by Ronda Sayers.  Carried.
   
  TRC Discussion
   - Brad Van Metre reported Discussion with Art Gallais.  Midwest Members had a general consensus that we would not remove our numbering system and memberships to trade to the TRC numbers and Cards.  Members did not want to lose the income that this generates to the association.  Art Gallais with the TRC offered that they are willing to give shoot-outs to the TRC finals at every Midwest roping to the 1st place team in the #8 and#11.
  - Ronda Sayers moves that we accept the offer from the TRC for shoot outs at each Midwest Roping for the 1st place team in the #8 and #11. Steve Oldenburg seconded.  Carried.
  The shootouts from the TRC will be posted on Website and anyone can rope with a daily membership of $15/day.
   
  Yearend
  - Brad Van Metre moves that the Midwest financial yearend be changed to Sept 30/2014 instead of December 31.  Seconded by Don Blanchette. Carried
   
  2014 Format & Rules
  The 2014 Format & Rules were reviewed. – A discussion meeting was held Aug 10/12 at Ziegler Arena for all members to voice opinions and concerns.  The AGM changed the rules as follows.
   
  Numbering Committee – Discussion with members - Ron Smith moved that the Members of the Numbering Committee 2014 include:  Tyler Blanchette, Chris Sayers, Michael Macnab (Chairperson) , Mark McNinch and Don Oldenburg.  Seconded by Howard Claypool.  Carried.
   
  Ronda Sayers moves that the numbering committee can change numbers anytime during the year.  Seconded by Ron Smith.  Carried
   
   Ron Smith moves that the Midwest Roping Association removes that ballet system for changing numbers.  Numbers can be discussed by any member, at all times with the numbering committee.  Seconded by Ronda Sayers.  Carried.
   
   
  Order of Events –   The order of events will still remain with Barrel Racing / #11 Equalizer / Dummy Roping (will be after #11 and before #2 starts-not during roping) / #2 / #8.  Shawn Sloan moved that Saturday Barrels Start at 11:00pm Roping At 12:00pm.  Sunday Barrels Start at 10:00am Roping At 11:00am.  Seconded by Steve Oldenburg.
   
   
  Dummy Roping & Barrels – Tyler moved that the points for Dummy Roping and Barrel Racing should be the same as the other events 1st – 6 / 2nd – 5 / 3rd – 4 / 4th – 3 / 5th - 2 and All other participants – 1.  No matter on amount of participating.  Assisted kids with roping and barrel racing cannot place over kids that are unassisted even if they do better.  Seconded by Ron Smith.  Carried
   
   
  #11 Equalizer Division – Howard Claypool moved that the format will be changed to a Pick 1 Draw 1 or draw both and that you can enter maximum 3 times Entry fees $25 including the office charge ($24 to run, $1 to office).  Seconded by Corrie Van Metre.  Carried. 
   
  Michael Macnab moved that the barrier be changed to a 5 second barrier in the #11 and #8.  Brad Van Metre seconded.  Carried.
   
  Gord Ziegler moved that the 1st round in the #11 equalizer be changed to a 16 second time limit after penalties – which will result in a NT.  Seconded by Mark McNinch.  Carried.
   
   Extra Runs – Ronda Sayers moved that the computer automatically randomly draws the extra runs.  The office secretary has no control on the draws.  Extra Runs are still free – Only ½ payout and no Points.  Seconded by Gord Ziegler.  Carried
   
   
  Yearend Points - Ties – Don Blanchette moved that any ties that result after final calculations a 2 head rope off will occur to break the tie.  Each roper will pick their own partner and then will switch partners for the 2nd go.  Tie breakers will run the Sunday of Finals. Seconded by Ron Smith.  Carried.
   
  Arenas & Dates
  Discussion was held Doug Irwin and Gord Ziegler will not be hosting a Roping for the 2014 season.  Tyler Blanchette was interested in 2013.  Tyler will confirm if he will host.  Midwest will consider other arenas, but must have been an active member in the past.  Mar 1 is the deadline for new arenas to contact Trent Macnab.  Trent will call directors for approval.
   
  -Gord Ziegler moved that the Midwest does not exceed 16 roping’s a year including the finals.  Seconded by Brad Van Metre.  Carried
   
  Midwest Jackpot Dates for 2014 are as follows:
   
  2014 Dates
  Arena
  Contact
   
  March 22 & 23
  Sunshine Arena - Battleford
  Ron Smith - (306) 446-4599
  Charlene Chapman (Director)
   
  April 12 & 13
  Claypool Arena – Asquith
  Howard Claypool –(306) 227-4127
  ?? (Director)
   
  June 7 & 8
  SF Arena – Delmas
  Chris Sayers - (306) 441-4829
  Ronda Sayers (Director)
   
  July 5 & 6
  Smith Arena - Mildred
  Lawrence Smith - (306) 883-3383
  Annette Smith (Director)
   
  July 19 & 20
  Macnab Arena - Mervin
  Michael Macnab
  Mark McNinch (Director)
   
  August  9 & 10
  FINALS
  SF Arena – Delmas
  Chris Sayers - (306) 441-4829
  Ronda Sayers (Director)
   
  FINALS
  2014 – SF Arena – Delmas
  2015 – Macnab Arena – Mervin
  2016 – Smith Arena – Mildred
  2017 – Claypool Arena – Asquith
  2018 – SUNSHINE – To be Held at SF ARENA (Delmas)
  2019 – NEW ARENA??2014
   
              Next General Meeting will be held at Howard Claypool’s Arena in April.                                                                               Meeting Adjourned by: Doug Irwin        
   
   
  2013  Meeting Minutes
   
   
  Yearend Discussion Meeting With Members – Aug 10/2013
   
  Dummy Roping at a specific time – Right after Barrel Racing
  Points should be consistant for all events Barrels and Dummy roping always 6 pts for 1st
   
  #2 change to a #3 – you must choose if you want to run on #3 or #8
   
  Change #8 to a combo with #11 - #8 can still be capped at a #4
  5 second barrier
   
  #11 – pick one draw one only enter 3 times
  Start Early – 11:00 both days
   
  Use TRC #s
  Choose a rainout weekend
   
   
  April 21/2013 - Annual Meeting
   
  Attendance
  Corrie Van Metre, Shawn Sloan, Chris Sayers,Brad Van Metre,Trent Macnab,Michael Macnab,Tyler Blanchette,Gord Ziegler,Kent Thompson
        -     Meeting was called to order at the Claypool Arena
   
                     Old business
  Issues or Items of Interest
  Recommendation
  2012  Financial Review Correspondence
  Corrie Van Metre reviewed the 2012 financial Review Correspondence.  Corrie adopted the financial review Correspondence as read.  Ron Smith and Gord Ziegler signed the Acceptance of the Review on behalf of the Directors.  Chris Sayers seconded. Carried.
   
           New business
  Issues or Concern
  Recommendation
  Order of Events
  Brad moved that the order of events change to  Barrels / #11 / Dummy Roping / #2 / #8 after the trial run a Sunshine. Ron Smith seconded. Carried.
   
  Saddles
  Discussion was held if saddles are sponsored what prize category they would be for.  Tyler moved that if 4 saddles are sponsored they will go to 1st place for top yearend points in the #8 - heading and heeling / #11 - heading and heeling. The yearend buckles will be used for the rope off winners. Shawn Sloan seconded. Carried
  Meeting Adjourned by: Trent Macnab        
  November 17/2012 - General Meeting
   
  Attendance
  Corrie Van Metre, Shawn Sloan, Steve Oldenburg, Miranda Towe, Brad Van Metre, Jac Midgley, Michael Macnab, Gerald Ferguson, Tyler Blanchette, Sheldon Hunter, Kent Thompson,Howard Claypoo, Corey Walton, Ronda Sayers, Chris Sayers, Zach Milne
   
        -     Meeting was called to order at the Longhorn Arena – 2013 Memberships were sold prior to meeting.
   
                     Old business
  Issues or Items of Interest
  Recommendation
  2012  Financials
  Corrie Van Metre reviewed the 2012 financial statement.  Corrie adopted the financial as read.  Howard Claypool seconded. Carried.
   
  2012 Audit/Review
  MichaelMacnab moved for the Midwest Roping Association to have a Financial Review Completed for 2012.  Shawn Sloan seconded.  Carried
   
           New business
  Issues or Concern
  Recommendation
  Nominations for 2013 Executive
   
  - President – Tyler Blanchette nominates Brad Van Metre for President.  Declined. Michael Macnab nominates Trent Macnab (not present for meeting) for President. Accepts.  No other nominations from the floor.  Nominations from the floor ceased, Shawn Sloan seconds it.  Trent Macnab will serve as President for the 2013 season. Carried.
   
  -Vice President – Tyler Blanchette nominates Michael Macnab for Vice-President.  Declined.  Shawn Sloan nominates Steve Oldenburg for Vice-President. Accepts.  No other nominations from the floor. Nominations from the floor ceased, Howard Claypool seconds it.  Steve Oldenburg will serve as Vice President.  Carried.
   
  - Secretary/Treasurer – Floor opens to nominations.  Nominations from the floor go to Jac Midgley. Declined.  Tyler Blanchette nominates Corrie Van Metre for Secretary/Treasurer.  Accepts. Miranda shows interest in helping. No other nominations from the floor.  Nominations from the floor ceased, Michael Macnab seconds it.    Corrie Van Metre will serve as 2013 Secretary/Treasurer. Carried.
   
  - Ronda Sayers moved that Trent Macnab, Steve Oldenburg and Corrie Van Metre obtain Cheque signing authority for the Midwest Roping Association bank account.  Seconded by Howard Claypool.  Carried.
   
  2013 Format & Rules
   
  The 2013 Format & Rules were reviewed. – A discussion meeting was held Aug 11/12 at Irwin Arena for all members to voice opinions and concerns.  The AGM changed the rules as follows.
   
  Numbering Committee – Members of the Numbering Committee 2013 include:  Tyler Blanchette, Chris Sayers, Michael Macnab, Howard Claypool and Quinn Olsen.
   
  Order of Events –   Chris Sayers moves that the order of events will be Barrel Racing / #11 Equalizer / Dummy Roping / #8 / #2.      Saturday Barrels Start at 12:00pm Roping At 1:00pm.  Sunday Barrels Start at 11:00am Roping At 12:00am.  Seconded by Miranda Towe.
   
  Dummy Roping & Barrels – Tyler moved that the points for Dummy Roping and Barrel Racing should be six places. If not six participates it will be based on the number of entries (4 participates will receive 4pts for 1st not 6).  Seconded by Ronda Sayers. Carried. Brad Van Metre moved that the 7 and under Dummy roping should get 3 head not 5.  Seconded by Tyler Blanchette.  Carried.
   
  #11 Equalizer Division – Tyler Blanchette moved that the format will be changed to a Pick 1 Draw 1 or draw both.  Seconded by Michael Macnab. Carried.  Shawn Sloan moved that you can enter maximum 4 times Entry fees $20 including the office charge ($19 to run, $1 to office).  Seconded by Chris Sayers.  Carried. 
   
  #8 Division – Howard Claypool moved that the #8 will No longer have the #2 Division.  The format for the #8 will remain the same Pick 1 Draw 1 or draw both.  Enter 3 times.  Capped at a 4.  Entry Fees $20 per run including office charge ($19 to run, $1 to office). Seconded by Corey Walton. Carried
   
  #2 Division – Brad Van Metre moved that the #2 will have their own division.  Pick 3 partners of any number.  Partners Rope for Free and will not receive payouts or points.  Guaranteed 2 Head.  Entry Fees $20 per run including office charge. ($18 to run, $2 to office). Seconded by Sheldon Hunter.  Carried.  Michael Macnab moved that a #2 Roper can only rope in one division per day. Example a #2 roper cannot rope in the #2 & #8 categories on the same day.  They must choose a division.  Seconded by Ronda.  Carried.
   
  Finals – Brads Van Metre moved that the Sunday of Finals weekend will be for the #8 Rope off and #11 Rope off.  #2 jackpot, Barrels and Dummy Roping will also be included on Sunday.  No Jackpot for the #8 & #11.  Seconded by Tyler Blanchette.  Carried.
   
  Arenas & Dates
  Discussion was held Corey Walton would like to host a Midwest Roping.  Fletchers would also like to host a Midwest Roping.  Tyler Blanchette was still on a waiting list from last year.  The members decided at this time no more host arenas would be added until an arena removes themselves from the association.
   
  Midwest Jackpot Dates for 2013 are as follows:
  2013 Dates
  Arena
  Contact
   
  March 9 & 10
  Sunshine Arena - Battleford
  Ron Smith - (306) 446-4599
   
  April 20 & 21
  Claypool Arena – Asquith
  Howard Claypool – (306)
   
  June 8 & 9
  Irwin Arena - Lloydminster
  Doug Irwin - (780) 871-0919
   
  ??????
  SF Arena - Delmas
  Chris Sayers - (306) 445-0085
   
  June 29 & 30
  Ziegler's Arena - LloydminsterGord Ziegler - (306) 825-4651
   
  July 5 & 6
  Smith Arena - Mildred
  Lawrence Smith - (306) 883-3383
   
  July 20 & 21
  Macnab Arena - Mervin
  Trent Macnab - (306) 845-7373
   
  August 10 & 11
  FINALS
  Ziegler's Arena - Lloydminster
  Gord Ziegler - (306) 825-4651
   
  FINALS
  2013 – Ziegler Arena – Lloydminster
  2014 – SF Arena - Delmas
  2015 – Macnab Arena – Mervin
  2016 – Smith Arena – Mildred
  2017 – Claypool Arena – Asquith
  2018 – Sunshine – North Battleford
  2019 – Irwin Arena - Lloydminster
   
  Next General Meeting will be held at Howard Claypool’s Arena in April.   
   Meeting Adjourned by: Corrie Van Metre        
   
   
  2012 Meeting Minutes    
                   Yearend Discussion Members Meeting – Aug 11 @ Irwin Arena Finals
  A meeting was called for members to discuss how the year went and suggestions for the new executive to improve the Midwest Roping Assciation in 2013
         · Start Times - Saturday & Sunday both start at 11:00am entries close at 10:30am
         · Dummy Roping - 7 and under only get 3 turns instead of 5
  .     ·  Points - Dummy Roping and Barrel Points need to increase as the numbers of participants are high  Anyone assisted only receive Participation points
         ·  #8 -  Pick 1 / Draw - Capped at a 4.  $15 a run
         · #2 - Pick 3 partners (any ropers) Partner does not pay or receive payouts.  2 head.  Roping Ran after the #8 by itself.  $15 a run
         · #11 - Pick 1 / Draw 1 enter 3 times- $25 a run.  Extra runs are drawn in.  No Points, but must pay entry fee if you win.  You will receive all payout
         · Points -  Points are calculated on 2nd round and payouts only on short go.
  Ideas will be given to new executive at AGM meeting.
  AGM MEETING WILL BE HELD AFTER THE ROPING SATURDAY NOV. 17/2012 - 12:00PM  AT THE LONGHORN ARENA - PARADISE HILL  
  Director Meeting – July 21 @ Macnab Arena
   
  Brad Van Metre                               Ron Smith                           Michael Macnab             
  Corrie Van Metre                             Lawrence Smith                Trent Macnab  
  Gord Ziegler                                     
   
  Meeting was called to order by Corrie Van Metre
   
  New Business
  Ties for yearend 
   Trent Macnab made a motion that any ties for yearend be broke by using the high money earned.  The roper with the most money earned in that category on the correct end will break the tie.  Seconded by Ron Smith.  Carried
   
  Tent
  A tent will be rented for the finals at Irwin’s.  Everyone in favor.  Corrie applied for a $500 grant to cover the cost.
   
  Times
   Michael made a motion to start Saturday’s roping for the finals at 10:00am and Sunday roping will begin at 9:00am. Dummy roping will start at 11:30am.  Seconded by Trent.  Carried
   
  #2 Extra Money
   
  Ron Smith made a motion that any #2 money that is in the account from the extra runs through the year should be split between the high money earner in the #2 for the heading and heeling. Seconded by Lawrence Smith. Carried
   
   Meeting adjourned.
  Short Meeting Review – June 16/2012 @ Irwin Arena
  Brad Van Metre Ron Smith Chris Sayers Doug Irwin
  Corrie Van Metre Howard Claypool Michael Macnab Trent Macnab
  Gord Ziegler David Irwin
   
  · Meeting was called to order by Corrie Van Metre
   
  New Business
   Scott Campbell emailed Corrie that he will not be at any more roping due to his injury. He feels it is not fair for the association that he is chairperson and will not be in attendance. Discussion was held Brad Van Metre nominated Michael Macnab to become Chairman of the numbering committee.Seconded by Gord Ziegler. Carried. Also Brad and Rowdy Ross are now active members on the numbering Committee.
  · Barrel Racing & Dummy Roping
   Since the enrollment for Barrel racing & Dummy roping is increasing. Trent Macnab made a motion that only participation points be given to any ropers that do not have a clean throw or are assisted and also in barrel racing. Seconded by Doug Irwin. Carried
  Corrie Van Metre mentioned that the rule to short go the 3rd round is removed, due to the fact that previous arenas are done on paper and the computer may not always be available due to getting the #8 category ready. Everyone will take their third steer. Meeting adjourned.
  Numbering Committee will meet and review numbers before Ziegler’s Roping per Michael Macnab
  APPEAL - April 17 /2012 – Dave O'Donnell appealed his number by paying $20.00 to the Midwest. Numbering committee decision was to lower his number to a #4 heeler
  APPEAL -March 10 /2012 – Randy Sharp Sr. appealed his number by paying $20.00 to the Midwest. Numbering committee decision was to lower his number to a #4 header.
  Director Meeting – March 3/2012, Longhorn Arena, Paradise Hill
  Attendance
  Gord Ziegler Corrie Van Metre
   
  Ronda Sayers (phone) Lawrence Smith (phone)
   
  Annette Smith (phone) Mike Macnab
   
  Trent Macnab Chris Sayers
   
  Scott Campbell Jac Midgley
   
  · Meeting was called to order by Corrie Van Metre
   
  New Business
   
   
   Gord Ziegler moved that a bank account also be opened in Paradise Hill Synergy Credit Union. Cheque signing to be 2 signatures – the President Corrie Van Metre or the Vice President – Trent Macnab and the Secretary/Treasurer Jac Midgley. Lawrence Smith Seconded. Carried.
   
   Trent Macnab moved that the President – Corrie Van Metre & Secretary/Treasurer Jac Midgley to destroy all the existing records and to only keep all records 6 years prior to the current year. Scott Campbell Seconded. Carried
   
  Corrie Van Metre Meeting adjourned.
   
  Numbering Committee Changes to Ropers Numbers
   Shawn Sloan – Head- 3 / Heel - 3
   Keenan Haveroen – Head – 3 / Heel – 3
   Rhett Haveroen – Head – 3 / Heel -3
   Tony Adams – Head – 5
   Colton Fletcher – Head – 2 / Heel – 2
   Darryl Symington – Head – 5
   Brian Symington – Heel – 4
   Trent Macnab – Heel – 5
   Miranda